A memo is a short written communication and in business you need to know how to write a memo.
A memo is a short and direct form of business communication that’s meant to deliver information quickly and simply to co-workers and colleagues.
A memo would usually be used to act as a reminder of something, present a short piece of information or a proposal. Often a memo can act as a cover note for a longer document. So if you need to send a report to several people you would include a memo with the report explaining what you wanted them to do.
All memos start with the same basic information:
After the basic information would come the body of the memo. This is where you’d write the main information. This shouldn’t be very long. It should be direct and to the point. Generally memos shouldn’t be longer than a single side of A4 paper, but this is still quite long. The shorter the better while also conveying all the information needed.
For most memos a 3 paragraph structure would be best. The first would be a short (1 sentence) introduction and the third a short conclusion or closing sentence explaining what the readers need to do. The second, middle, paragraph would contain the main information and can be a bit longer. If more than 3 paragraphs are needed that’s ok but remember to be concise and stick to the point.
As a memo is a short document it’s quite possible you’ll need to send attachments as well. If you do, list them on the memo at the end of the main body of the memo.
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