Free Business Letter Templates

Many business people are very busy, so I’ve provided these free business letter templates that will enable you to focus on other aspects of running your business. Just copy and paste the letters onto your company letter paper and fill in the correct information.

If you’re not sure what to include in your letter see the business letter examples page.

If you’d prefer to write your own letters the pages about business letter format and business letter layout will give help so that your letters will look professional.

You should also see the pages suggested above when using the free business letter templates below as you’ll need to make sure that the letter is formatted and presented properly.

General Business Letter

This letter can be used to respond to a letter you’ve received that needs acknowledging and where the sender would expect a reply detailing what steps you’ll be taking following their letter. (Bold text is explanation and should be removed from the finalized version of the letter, while blanks _____ should have information added by you, to personalize the letter.)

Dear _____________, (Add the name of the person you’re writing to.)

Thank you for your letter dated __________. (Add the date of the letter you’re writing about.) You raise some very interesting and pertinent points. These were:

  • ________ (Now list the points.)
  • ________
  • ________

I will be dealing with these points personally as soon as possible. (List your plan of action or steps that will be taken.)

I will keep you informed of any developments or outcomes. Please feel free to contact me again if you have further suggestions.


_____________ (Your signature and typed name.)

Business Introduction Letter

The second example of the free business letter templates is for a business introduction letter. This type of letter would be used to introduce yourself or someone else you were recommending.

Dear _____________, (Add the name of the person you’re writing to.)

It was a pleasure to meet you _________. (Explain when and where you met them or how you know of them.)

I believe that __________ (insert name of person or company) would be a valuable asset for you. They/It would complement your business as:

  • ________ (Now list the points.)
  • ________
  • ________

If you would like to arrange a meeting you can contact them at ___________. (Insert contact information.) Thank you for considering this recommendation.

Yours truly

_____________ (Your signature and typed name.)

CV/Resume Cover Letter

The third of the free business letter templates is a cover letter. This would generally be sent along with your C.V. or resume when applying for a job.

Dear Sir or Madam, (Or add the name of the person you’re writing to if you know it.)

I am applying for the job of __________ as advertised in __________. (Include the job title and where you saw the job advertisement.) I am particularly interested in furthering my career with your company due to your reputation. (Add further details if possible.)

My relevant employment history and experience includes ________. (Explain why you’re a good fit for the job and what makes you an outstanding candidate.)

I look forward to meeting you at the interview. Thank you for considering my application.


_____________ (Your signature and typed name.)

Whether you write your own business letters or modify one of the free business letter templates from this page you need to make sure that it’s written correctly. You need to proofread your letters to make sure that there aren’t any mistakes. See the proofreading section or the business proofreading page for advice.

If you need a professional proofreader to check your business letters you can use my proofreading service. I offer a free trial and you can ask me questions through the contact me page or on the Excellent Proofreading and Writing Facebook page.

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By Jolyon Dodgson, copyright © 2011-2020. - Proofreading and writing help for excellent first impressions.